Overview

Admission Administrative Assistant/Receptionist

This staff member works closely with the Admissions team. The Admission Reception area is often a hub of activity and it is the first impression many prospective families have of CGPS, it is imperative to have a keen eye for detail, a welcoming and calm demeanor, and the ability to multitask.

Responsibilities 

  • Work with the database, maintaining files and answer questions;
  • Manage event registration;
  • Manage file maintenance, upload information;
  • Answering phone calls in a pleasant, professional, and informed manner; providing; information to the callers, screening/forwarding calls to the appropriate individuals;
  • Greets all individuals entering the building respectfully and professionally; monitoring visitor access’;
  • Assist the Admission Team as needed at events;
  • Answers questions and/or directs the questioner to the appropriate person/department;
  • Maintains a tidy and professional space at the front desk at all times;
  • Manages tour guide meet and greet;
  • Maintains the first-floor reception areas;
  • Notify the personnel/ department if there is an issue with cleanliness/supplies/etc.;
  • General office duties as assigned including but not limited to filing, organizing google drive and updating any database changes in internal systems.
  • Any additional duties as assigned by the Director of Admission & Enrollment Management.

Qualifications

  • Excellent computer skills, including experience with Google Suite and Microsoft Office
  • Veracross experience preferred;
  • Ability to learn new software quickly, attentive to detail, accurate, data-oriented;
  • Excellent interpersonal skills and enthusiasm for interacting with the School’s diverse constituencies;
  • A cooperative team approach, good sense of humor and willingness to take on responsibilities beyond those explicitly defined;
  • Interest in, and preferably experience with, basic online research;
  • Willingness to provide one’s own general clerical support;
  • Dependable with respect to confidentiality and policies.

Work Hours

  • Monday through Friday 40hrs per week

Compensation 

The salary range for this position is $50,000.00 – $60,000.00 annually. This is a full time position with a generous benefits package.

CGPS Mission Statement 

CGPS nurtures each student’s unique passions and talents inside and outside the classroom, unifying and inspiring members of its community in a rigorous but relaxed learning environment, preparing them for the finest colleges and instilling in them the confidence, ethical values, and sense of purpose to embrace challenges, to achieve their dreams, and to improve the world.

Columbia Grammar and Preparatory School is an equal employment opportunity employer. Employment decisions including hiring, transferring, and promotions are based on merit and business needs, and not on race, color, creed, ancestry, sex, sexual orientation and national origin, alienage, age, pregnancy, marital/partnership status, citizenship, military status, mental or physical disability, veteran status, genetic predisposition, status of domestic violence, or any other characteristic or status protected by law.