Overview
Little Island is seeking an Assistant Producer to join the Artistic Programming team. Little Island is home to two distinct outdoor performance spaces where we produce, develop, and present original artistic programming. The Assistant Producer will provide essential administrative and logistical support for our programming season, which runs from June through September, as well as for development and rehearsals that take place year-round.
The ideal candidate is a collaborative problem-solver with strong project management skills and the ability to anticipate needs effectively. They should be adept at determining when to address issues independently and when to seek further guidance. We strongly encourage candidates with experience supporting new work across various artistic disciplines and those familiar with outdoor environments to apply. The Assistant Producer will support the work of two Producers and will be directly supervised by one of them.
What You’ll Do
- Assist the Producer in executing all phases of assigned projects, including development, pre-production, production and performance runs.
- Execute assigned components of producing plan, providing updates to the lead producer on progress, challenges, and proposed solutions.
- Support Producers and other members of the Artistic Programming department with administrative tasks, including developing presentation decks, managing communications, administering departmental systems (such as Airtable and Artifax), updating schedules and timelines, processing invoices, tracking expense, and maintaining both departmental and project-specific archives.
- Research and maintain a roster of off-site rehearsal spaces, making project-specific recommendations and coordinating contracting and insurance with General Management and HR.
- Serve as a liaison and critical creative partner on-site for artists and internal and external stakeholders throughout all project phases, establishing trust and effective communication to ensure that performances are delivered with a high standard of care and artistic quality.
- Function as the lead producer for readings, development processes, and Glade presenting project processes as assigned.
- Assist General Management with off-season artist onboarding coordination, payment processing, and rehearsal room hospitality as needed.
- Conduct in-depth research on creative team members and performers, as well as script analysis, to provide information that supports the Associate Producing Artistic Director and Producers in their decision-making and hiring processes.
- Support the Associate Producing Artistic Director and General Management in the collaboration with Marketing and Communications to copy-edit and approve programs, press releases, and marketing materials on behalf of the producing team.
- Schedule and coordinate creative team meetings, casting sessions, readings and development work.
- Support Producers in the tracking of stage management and artist contacts, as well as project outreach.
- Work with other Artistic Programming Department team members on the development and maintenance of department processes and procedures.
What You Bring
- 3+ years of arts-related administrative experience.
- Experience liaising with artists and industry professionals.
- Working knowledge of the New York performing arts landscape.
- Adaptability and flexibility in responding to the changing circumstances associated with live performance, such as artist needs and inclement weather.
- Keen attention to detail in receiving information from multiple sources, prioritizing tasks, and disseminating data to relevant parties.
- Strong communication skills with a wide range of individuals both within and outside the organization, facilitating project progress in support of institutional and artistic goals.
- Genuine interest in contributing to a culture of camaraderie and excellence by collaborating and problem-solving across departments.
- Passion for engaging with visitors and guests, ensuring they feel welcome and have the information they need for a memorable experience.
- Comfort sitting or standing for long periods.
- Ability to work in a variety of temperatures and weather conditions, including light rain, summer heat, and in intermittent direct sunlight.
- Eligibility to work in U.S.
For application and full job description including benefits details please visit our employment page: https://littleisland.org/employment/