Associate Strategic Project and Contracts Manager

Overview

The salary range is based on several factors, including, but not limited to, overall experience, relevant experience, education level, certifications, applicable skills, and expertise.

Join UP! We are lighting the path home, one person at a time.

About Urban Pathways

Since 1975, Urban Pathways has engaged New York City’s most vulnerable residents, people on the streets or in areas unfit for human habitation, “lighting the path home, one person at a time.” Urban Pathways is a catalyst for transformative change in the lives of unhoused adults, empowering them to discover their inherent strengths and abilities. We provide essential support and foster an environment where individuals can redefine their narratives and become their best selves.

Job Summary

Reporting to the Chief Administrative Officer, the Associate Strategic Project and Contracts Manager oversees all aspects of Urban Pathways’ program funded contracts and agreements, ensuring compliance with regulatory requirements, budgets, assisting with negotiating contract terms, and maintaining positive relationships with vendors, partners, and stakeholders. The Associate Strategic Project and Contracts Manager will coordinate contract management duties in support of the Chief Administrative Officer including the provision of varied and complex operational and administrative duties. The Associate Strategic Project and Contracts Manager will exercise independent judgment and decision-making authority while supporting the creation and execution of operating systems and accountability metrics. This role ensures the achievement of agency goals and promotes smooth, effective, and efficient division operations. The Associate Strategic Project and Contracts Manager will be an active listener and provide high quality customer service and respond by exhibiting cross-cultural awareness with the ability to promote and contribute to an equitable and inclusive anti-racist organizational culture and environment.

Key Responsibilities & Essential Functions

Contract Management

• Coordinate the development of contracts for service with funders and community partners.
• Manage RFP development, approval, and release process.
• Develop SharePoint environment for resources, and internal Sr. Leadership self-service.
• Manage receipt of grant funds from federal, state, and local funders.
• Liaise with government procurement staff to ensure all goals and processes are on target.
• Assure vendor compliance with Federal, State, City, and local procurement standards.
• Maintain an understanding of federal, state, and local grant compliance/procurement standards.
• Assist with the development of scopes of work, budgets, etc.
• Review, edit and approve contract documents prior to release.
• Maintain relationships with community partners, federal, state, and local grant/contract managers.

Program/Facilities

• Works directly with the Chief Administrative Officer on all operations, contract management, program, information technology and other administrative projects.
• Performs project management responsibilities including:
  1. Conducts independent research and develops recommendations.
  2. Designs, prepares, and generates required internal and external reports.
  3. Designs and develop tracking tools and databases for programs and operations.
  4. Establishes and facilitates internal systems and tools to track and submit reports to grant providers.
  5. Works directly with the Chief Administrative Officer on all agency Requests for Proposals, developments, administrative documents, and filings, etc.
  6. Analyzes data and formulates recommendations for assembling, revising, retaining, and presenting material, in accordance with funder and oversight agency regulations and standards.
• Act as a strategic partner and thought leader, capable of leading or supporting the management of special projects and initiatives.
• Represents the Chief Administrative Officer at internal and external meetings.
• Attend leadership meetings and prepare minutes of meetings.

Administrative

• Completes and submits relevant reports and statistics in a timely manner.
• Establishes and maintains official documents and records in appropriate files.

Community Relations

• Establishes and maintains effective working relationships with clients, co-workers, program management, and representatives from all levels of government, civic organizations, business professionals, and the public.
• Represents Urban Pathways at governmental, community, and organization meetings as required.

Communication

• Communicates verbally and in writing in a professional manner at all times.
• Attends staff meetings, training, and supervisory sessions as required.
• Responds to all communications including telephone, email, and other oral and written inquiries in a timely manner.

Performs all other duties as assigned and as required.

Qualifications, Education and Experience

• Bachelor’s Degree in Public Health, Public Administration, Business Administration, Project Management, related field required or equivalent combination of education and experience. Master’s degree preferred.
• 3 to 5 years of contract and project/program related experience preferred.
• Knowledge of New York City supportive housing types, housing subsidies and processes including the HRA 2010e application preferred.
• Knowledge of NYC PASSPort System preferred.
• Experience working in a social service setting such as with persons experiencing homelessness, mental illness, and/or substance use population preferred.
• Experience with client database systems (i.e., HRA PACT WEB, AWARDS) preferred.

Skills & Competencies

• Proficiency in Google Suite & Microsoft 365, Videoconference, & technical online skills.
• Strong written and verbal communication skills.
• Knowledge of relevant government regulations is preferred.
• Comfortable interacting with multiple teams to draw insights that lead to actionable outcomes considering complex funding, regulatory, and stakeholder systems.
• Collaborative with the ability to foster teamwork, accountability, and continuous improvement within the organization.
• Excellent organizational and follow-up skills required.
• Excellent interpersonal skills, problem-solving skills, and ability to work independently or as part of a team.
• Skilled in building consensus on strategic objectives through collaborative dialogue and effective communication strategies.
• Flexibility and ability to work under pressure.
• A proactive person-centered approach.
• Experience in working with diverse communities.

Licenses

• Notary Public preferred.

Capabilities

• Required to work a flexible schedule including weekends, holidays, and evenings.
• Ability to sit, stand, walk, bend, stoop, push, pull, lift (up to 25 lbs.).
• Desire to perform the essential functions of this job.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Comfortable with using public transportation to travel to and from various programs sites.