Overview
Reports To: Director of Business Administration
Department: Finance and Administration
Status: Non-exempt
About Central Park and the Central Park Conservancy
Central Park is one of the most famous and beloved urban public spaces in the world. Designed by Frederick Law Olmsted and Calvert Vaux in 1857, the 843-acre park was the first purpose-built public park in the country and is a National Historic Landmark. The Central Park Conservancy, a private not-for-profit organization, was founded in 1980 to rescue the Park which had fallen into serious disrepair. Since that time, the Conservancy has overseen the investment of approximately $1 billion in the restoration of the Park, and now hosts over 40 million visitors a year.
The Conservancy’s mission is to preserve and celebrate Central Park as a sanctuary from the pace and pressures of city life, enhancing the enjoyment and wellbeing of all. The City of New York has formally entrusted the care of the Park to the Conservancy which is responsible for every aspect of the Park’s care, including landscape maintenance, capital improvements, and the visitor experience. Committed to sharing the best practices in urban park management, the Conservancy also serves as a resource for other NYC parks and for public-private partnerships around the world. The Conservancy employs ~325 people and has an operating budget of $80 million.
Position Summary
The Coordinator, Business Administration is a key member of results-oriented Finance and Administration teams who will provide executive and administrative support to the Chief Financial Officer, Director of Business Administration and the Finance, Legal and Information Technology teams.
The ideal candidate will possess strong written and verbal communication, administrative, and organizational skills, a sharp eye for detail, exercise good judgment in a variety of situations, be dependable and be able to handle a multitude of activities and confidential matters with discretion.
Summary of Essential Job Functions
· Assist in managing the CFO’s day-to-day calendar, including scheduling meetings and prioritizing the most sensitive matters; manage other meetings and calendars as directed to support other team members in Finance and Administration
· Provide administrative support to the Finance team with duties related to the following areas: the Conservancy’s 60+ endowment investment funds, the annual finance audit, tax filings, charity solicitation registrations, corporate credit cards and other tasks, as needed
· Manage vendor contracts; review contracts for accuracy and compliance to procedures; submit contracts into SpringCM and follow up as needed for approval; manage archives of contracts; facilitate vendor payments
· Assist with organization and maintenance of offsite document archives for the Finance team
· Reconcile monthly credit card expenses in system for CFO, VP of Finance and VP of IT
· Assist with coordination of Board of Trustees and Committee meetings
· Coordinate catering for various meetings
· Provide administrative assistance and project support to the Senior Legal Counsel & Director of Corporate Compliance with litigation matters
Qualifications
· Bachelor’s degree or equivalent combination of education and experience
· 4+ years’ experience providing administrative support for senior management. (Some experience working with Finance teams preferred)
· Experience working in development strongly preferred; experience interacting and corresponding with donors
· Sharp eye for detail with written projects and other assignments
· Excellent organizational skills
· Strong follow-up and follow-through skills
· Detail and deadline-oriented; ability to prioritize and multitask
· Proficiency in MS Office, including Outlook, Excel, Word and PowerPoint
· Strong verbal and written communication skills
· Ability to work in a team environment
· Interest in nonprofit management
· Interest in urban park management, the mission of Central Park Conservancy and enthusiasm for Central Park
Salary range: $53,700 – $60,000 based on experience
Note: This position is required to work on premises at the Conservancy office.
DIVERSITY, EQUITY & INCLUSION
The Central Park Conservancy’s work is guided by the belief that Central Park, and all public parks, must be managed and actively protected as an inclusive and democratic space for all.
Working closely with our New York City partners, we will always strive towards creating and sustaining a sense of belonging for all visitors and advocating for equitable and accessible public use of the Park.
In service of this belief, we are committed to fostering a workforce and organizational culture that is as diverse as Central Park itself and the dynamic city it serves.
Safety Requirements
Establishment and maintenance of a safe work environment is the shared responsibility of this organization and employees at every level. The Conservancy will make every effort to assure a safe environment and be in compliance with federal, state, and local safety
regulations. Employees are expected to obey safety rules and to exercise caution in all their work activities. Accordingly, employees should be aware of any hazards, which could cause an injury or accident (e.g., spills, obstacles in walkways, etc.). If an employee discovers a potential dangerous condition, he/she should alert other employees and notify his/her supervisor immediately.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Duties, responsibilities, and activities may change at any time with or without notice.