Overview
The Milton Avery Graduate School of the Arts at Bard College (Bard MFA) seeks a full-time Program Coordinator. The position assists the Associate Director and the Co-Directors in meeting the academic and administrative needs of the program, as well as in serving the needs of a diverse group of faculty, staff and students. The position will be based at Bard College, Annandale-on-Hudson (NY).
An ideal candidate will possess an innate understanding of the arts community and the particular needs of creative artists, and have strong attention to detail as well as the ability to look at the broader picture. The abilities to strategize, communicate effectively, and work as part of a close-knit team are essential.
Responsibilities include, but are not limited to:
- Student Academic Coordinator – Provide management of academic calendar and assist with scheduling of student critiques/presentations, Thesis Boards, papers, conference forms, Independent Study reviews, and credit letters. Liaise with Student Accounts and Registrar, compile summer program academic archive.
- Admissions/Recruiting – Respond to inquiries, handle correspondence and phone interviews, plan campus visits and portfolio reviews, coordinate regional/national Open House/Informational Sessions, process 350+ applications for 28 incoming 1st year positions, coordinate Interview Day applicant scheduling, tours, transportation and refreshments.
- Web Content Manager – Update summer blog and social media posts, assist with public relations, and maintain database/online archive of student work.
- Additional Program Support – Coordinate with Associate Director and Co-Directors on scheduling, space reservations and equipment needs for student events. Coordination of housing and studios for students on campus, manage keys for 130 program participants, supervise program clean-up. Update and distribute annual program evaluation form, compile and share results with administrative staff and Graduate Committee Co-Chairs.
- Catering and Meals – Organize refreshments/lunch for Graduate Committee meetings, refreshments for Information Sessions and Interview Day, and schedule summer catering needs. Make space and equipment reservations.
- Additional Administrative Support – Assist with filing and with answering office phone, order office supplies, support program correspondence, manage mailing lists and databases, and schedule, organize and attend Graduate Committee meetings.
Requirements:
- 2+ years administrative experience.
- Fluency with Word/Pages, Excel/Numbers, and a wide range of Google platforms, including Gmail, Calendar, Docs, Sheets, and Drive.
- Proficiency with Zoom meeting platform.
- Previous experience in administration, particularly in the fields of education and/or the arts.
- Excellent written and oral communication skills in English.
- The ability to multitask in a fast-paced environment.
- Track record of working well both independently and collaboratively, effective time management, and successful event planning.
- The ability to work occasional weekends and evenings as needed.
Preferred skill sets:
- Experience with web page development.
- Experience with Slate admissions software.
To Apply
Please submit a cover letter, resume and list of three professional contact references (including email address and phone number) to Interfolio at: http://apply.interfolio.com/114748
Equal Opportunity Employer
Bard College is an equal opportunity employer and we welcome applications from those who contribute to our diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information.
Bard is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.