Overview
amfAR, The Foundation for AIDS Research, is seeking a Philanthropy Coordinator.
amfAR is dedicated to ending the global AIDS epidemic through innovative research. With the freedom and flexibility to respond quickly to emerging areas of scientific promise, amfAR plays a catalytic role in accelerating the pace of HIV/AIDS research and achieving real breakthroughs. amfAR funded research has increased our understanding of HIV and has helped lay the groundwork for major advances in the study and treatment of HIV/AIDS. Since 1985, amfAR has invested close to $635 million in its programs and has awarded grants to more than 3,800 research teams worldwide.
PRIMARY FUNCTION:
Provide administrative and fundraising support for the Philanthropy team, handle donor inquiries and requests, and assist with the database needs of the entire Development department. Serve as liaison on behalf of the Development team to coordinate with the database administration and accounting departments in matters related to NPSP (Salesforce).
DUTIES and RESPONSIBILITIES:
Work collaboratively with all members of the Philanthropy team, including major gifts, institutional, corporate, direct response and planned giving, and cross-departmentally with the Special Events and Public Information teams.
Handle incoming donor calls and emails and assist with processing donations, information changes, and other requests.
Oversee peer to peer and social fundraising campaigns and other special projects throughout the year.
Assist the Director of Philanthropy with calendar management and coordination of internal and external meetings and agendas. Take notes during team and departmental meetings, accurately recording action items.
Maintain the accuracy and integrity of the donor database, including creating and editing contacts, cleaning files, updating donor profiles, and reviewing and resolving duplicate records.
Work with the Finance department to determine the coding for Philanthropy and Special Events gifts and resolve any issues in the data entry process.
Assist with the creation of queries, exports, mailing lists, and reports built in NPSP for the Development department.
Prepare fundraising acknowledgements and thank you letters for gifts of $1,000+.
Process invoices and returned mail for the Philanthropy department.
Assist the team with strategic donor mailings.
Assist with prospect research requests as needed.
Perform other department duties as assigned.
QUALIFICATIONS:
Bachelor’s degree and up to two years of experience in fundraising, development, or related field. Excellent writing, communication and relationship building skills. Strong organizational and time management skills. Must be energetic, creative, and mission-oriented, with desire to take initiative. Working knowledge of fundraising principles and practices. Excellent computer skills, including Microsoft Office, required. Knowledge of business applications, accounting principles, donor database systems and fundraising software, preferably Salesforce, a plus. Prior project management experience in Asana a plus. Keen attention to detail and the ability to manage multiple tasks. Discretion and tact in handling confidential donor information.