Overview
Job Description: Education Department Assistant
ROLE AND RESPONSIBILITIES
The BAE Education Department Assistant supplies administrative support to BAE’s Deputy Director regarding the management of BAE’s education programs.
Duties include:
● Act as liaison with school & community center administrators re: timesheet approvals/scheduling
● Order supplies to help support AIE programs in schools
● Secure substitute Teaching Artists for assignments
● Prepare budgetary spreadsheets & finance reports
● Prepare metrics for grant proposals & reports
● Work collaboratively with BAE’s Controller
● Data entry:
○ Updating Teaching Artist schedules
○ Creation of Teaching Artist digital timesheets
○ Creation of Purchase Orders(POs) & invoices for collection of mid / end of school year payments
QUALIFICATIONS AND EDUCATION REQUIREMENTS
● Data entry experience
● Knowledge of Google & Microsoft Office Suite
● Minimum Associate / Bachelor degree
PREFERRED SKILLS
● Strong office-tech administrative skills.
● Strong communication skills.
● Familiarity with basic finance.
● Familiarity with NYC Dept of Education systems & not-for-profit administration.
● Organized, project-driven, efficient worker.
*This is a hybrid, hourly position, requiring minimal monthly on-site work in the BAE office.
About BAE
The mission of the Bronx Arts Ensemble is to bring music and related arts to Bronx schools and neighborhoods. We contribute to the cultures of our Bronx communities through live performances and innovative arts education that stimulate creativity, imagination, and aspirations.