Overview

Chashama is a non-profit organization that supports artists by partnering with property owners to transform unused real estate into space for artists to create, present, and connect with the mission to increase equity and bolster diversity in the arts.

Chashama is a swift and ever-evolving environment, and successful candidates must be detail-oriented, have clear communication skills, and thrive in a fast-paced setting. As the General Manager, you are the cornerstone of the organization. You should be flexible and like a fast-paced environment. To flourish in the role, you must be a determined, responsible, and resourceful team-member and manager.

We strongly encourage BIPOC, AAPI, Hispanic/Latinx, LGBTQIA+ and all applicants of diverse racial and cultural backgrounds to apply. Chashama is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment on the basis of race, national origin, sex, marital status, sexual orientation, age, disability, religion, veteran status, or any other characteristic protected by federal, state or local law.

          

Responsibilities:                                                                                                                                                              

 

Office Management:

  • Mail distribution.
  • Keycard/visitor access for staff and guests.
  • Stocking kitchen.

Equipment maintenance:

  • Printer/copier.
  • Watercooler.
  • HVAC.

General IT oversight:

  • Active directory assignment.
  • Microsoft Office administration.
  • Telephone routing.
  • Software and hardware troubleshooting.

Backend maintenance for all platforms, subscriptions, and accounts:

  • Web domain registry.
  • Adobe/Microsoft licenses.
  • Newsletter.
  • Telephone.
  • Insurance.
  • Bank Account.

Purchasing:

  • Coordinating delivery logistics.
  • Researching/cost-comparison.
  • Building materials and supplies.
  • Office/kitchen supplies.
  • Large-scale equipment/furniture.
  • IT equipment purchases.
  • Travel purchases/booking.

Vendor relations:

  • Sourcing/outreach/scheduling of snow removal, HVAC servicing, electrical and plumbing, and fire safety.
  • Tax-exemption submissions.

Building relations:

  • Submitting building requests and work orders.
  • Fire Safety and EAP oversight.
  • Coordinating and communicating planned building maintenance to staff.
  • Liaise with building management as Chashama’s primary representative.

HR Oversight:

  • Property/Liability COI oversight for 40+ venues/artists.
  • Workers Compensation, Federal Labor Laws, Disability Benefits, Paid Family Leave annual renewals.
  • Employee onboarding/offboarding.
  • Employee health/dental insurance enrollment and annual renewals.
  • Payroll submissions/filing.
  • Organization, filing, and continued maintenance of all employee files/paperwork. 
  • Organization of essential company documents (Articles of Incorporation, Certificate of Status, ST-119.1, letterhead, etc.)
  • Annual Directors and Officers insurance submission.
  • Development, oversight, and maintenance of HR intranet portal.

Managerial Oversight:

  • Organizing and conducting weekly staff meetings.
  • Organizing and conducting weekly meeting with Artistic Director.
  • Participation in budget meetings.
  • Participation in Operations meetings.
  • Participation in annual audits.
  • Participation in quarterly Board meetings.
  • Helping coordinate upstate Residency program.
  • Conducting/assisting with job postings/interviews.
  • Conducting annual employee evaluations.
  • Bank account/credit card/cardholder oversight.
  • Bill pay approval/approving outgoing checks and payments (ACH, physical checks, petty cash, wire transfers).
  • Assist employee green card / O-1 Visa sponsorship and procurement.

Accounting Oversight:

  • Directing monthly expense reporting.
  • Distribute monthly credit card statements to card-holding employees.
  • Procure and process all invoices/receipts paid on company credit cards.
  • Download and classify all credit card transactions via bank feeds into QuickBooks.
  • Participate in budget meetings.
  • Participate in annual audit.
  • Act as liaison for inter-company transactions.
  • Act as liaison for auditors.

 

Qualifications:

  • Arts and non-profit administration experience.
  • Management experience.
  • Office administration.
  • Logistics oriented.
  • Solution-oriented personnel management.
  • Microsoft Office (Sharepoint, Word, Excel, Teams, Powerpoint).
  • Mac/PC proficient.
  • Extremely organized, detail-oriented, and focused.
  • An excellent communicator with the ability to multi-task, manage time, and solve problems creatively.
  • Able to draft, edit, and proofread documents, correspondence, and contracts.
  • Both a team player and can work independently with strong initiative.
  • Familiar with cultural institutions and non-profits.
  • Discretion and the ability to maintain sensitive relationships.
  • Energetic and eager to go above and beyond to accomplish tasks and responsibilities with poise and sensitivity.
  • Proficient in Windows, Microsoft Office Suite, and Google Apps Suite (required).
  • Familiarity with Quickbooks (required).
  • Familiarity with database software, Adobe Creative Suite (preferred). 

 

Time Commitment: Full-time, 32-40 hours per week

$50,000 – $60,000 annual salary

Benefits:

  • Health benefits after 3 months.
  • 2 weeks PTO plus standard holidays.
  • Offsite gym/pool access.