Academic Operations Manager (2022-2023 School Year)

Overview

What is the Role?

Coney Island Prep is looking for an amazing, dedicated Academic Operations Manager to join us for the 2022-2023 school year! The mission of the school’s Operations Team is to make teaching better and easier by directly supporting the academic program. The Academic Operations Manager (AOM) position is integral to the success of this mission, as they will directly interface with the Academic Leadership team and provide the best and most meaningful information with which to make programmatic decisions.  

 The AOM will implement and manage clear systems, revising them as necessary or needed, so that Coney Island Prep runs smoothly on a day-to-day basis. The AOM will work to ensure all staff can focus on students rather than paperwork. They will oversee the academic reporting and data analysis necessary to support the highest level of academic achievement, and will be primarily responsible for ensuring that programmatic guidelines for reporting and implementation are properly followed. The AOM will be hired by and report to the Director of Operations. 

What You’ll Be Asked To Do

Data Management and Compliance

• Oversee creation and distribution of all student, parent and staff-facing academic reports 
• Coordinate, administer and ensure compliance of all internal and external testing
• Collaborate with and create weekly analytical reports for Principals, Vice Principals, Deans of Students, the Director of Data and other staff around academic and behavioral data
• Create ad hoc academic reports and/or data to support the Leadership Team
• Support the academic program by analyzing purchasing needs and ordering as necessary

 Student and Staff Technology

• Oversee all student information systems to ensure academic school data is current and accurate
• Train and support all staff in using student information systems to make their work better and easier
• Help create daily schedules both for traditional and altered school days
• Create and distribute weekly staff newsletter
• Maintain student technology hardware and sign-out systems to ensure all staff have easy access to iPads, Chromebooks, etc. when needed

 Operational Support

• Assist teammates in planning and executing all student and family events, including family conferences, field trips, etc.
• Help oversee arrival, lunch, dismissal, transportation and other whole-school systems (specific duties will vary by campus)
• Oversee classroom-based academic systems such as the library system
• Create a welcome main office environment for families by providing top notch customer service
• Support student needs as necessary including health needs
• Additional support at the request of the Director of Operations

 What You’ll Need

• Passion for education and a dedication to Coney Island Prep’s mission 
• Steadfast belief that all students can achieve at the highest academic levels and deserve an opportunity to succeed in the college of their choice
• Professional demeanor and excellent organizational skills
• Excellent oral and written communication skills
• Self-reflective and open to frequent feedback, with the ambition and desire to grow and develop
• An entrepreneurial spirit, embracing the opportunity for creativity and hard work inherent in a growing organization
• A positive, solutions-oriented attitude and drive for excellence
• Willingness to be a team player
• Ability to analyze and report on academic data to support school leaders in making programmatic decisions
• Detail and solutions-oriented
• Cultural competencies to work in low-income communities and a willingness to examine own biases across lines of sameness and difference
• Culturally responsive and age appropriate conflict resolution skills
• A strong track record of building positive relationships across various stakeholder groups demonstrating a value towards diversity and inclusivity
• Ambition and desire to develop as a leader
• At least 2 years of operational/analytic work experience in a fast-paced, demanding work environment (bonus for charter school experience)
• Strong experience with Excel
• The ability to differentiate between urgent and important
• Bachelor’s degree required
• Spanish, Cantonese, or Russian proficiency a bonus

 Who are you?

You’re all in. You believe there is no more urgent task than to educate students from low-income backgrounds, so you are committed to the core. We work alongside a like minded team where our endeavors are both inspiring and challenging, and we wouldn’t have it any other way. You own your work and when you reach your goals, you reach higher. You work incredibly hard, and are inspired by the urgency of what we do. You aren’t afraid to ask for help, feedback, and support; you’re equally eager to give all of the above. You’re driven by personal accountability, data, and results, and you’re not above doing whatever’s asked. You make friends at work, smile through hectic days, and add a little levity along the way. You have the opportunity to work with students, and there’s always someone who’s got your back from coaching you through a challenging day to helping you grow professionally. And while the environment can be fast paced and ever-changing, you’ll have all of the technology and caffeine you need to get the job done.

Who are we?

Coney Island Prep is a college preparatory public charter school in Brooklyn, New York. Merging growth, performance, and commitment, the Coney Island Prep community takes its responsibility to prepare students for the college and career of their choice very seriously, but not ourselves. We balance our sense of ownership and responsibility with humility and levity and support each other every step of the way. Coney Island Prep currently serves over 1,000 scholars across its four schools, including: 

• 290 scholars in kindergarten – second grade at the lower elementary school
• 290 scholars in third – fifth grade at the upper elementary school
• 320 scholars in sixth – eighth grades at the middle school
• 350 scholars in ninth-twelfth grade at the high school

Commitment to Diversity, Equity, and Inclusion

Coney Island Prep is committed to building a team that collectively reflects the various backgrounds, experiences, and identities of our scholars. We recognize and respond to different points of access, so that everyone maximizes their highest potential. We also recognize that because of institutionalized racism and systemic oppression, historically marginalized groups are at a disadvantage when it comes to most application and hiring processes. We want to ensure that all candidates, regardless of their identity, are able to demonstrate their qualifications and are not limited by a lack of opportunity or access. We are also committed to creating a space where everyone feels like all aspects of their identity are acknowledged, respected, and welcomed. We are intentional about creating an environment where people feel comfortable being their authentic selves at work by constantly examining our organization culture and challenging our traditions.

Our Response and Responsibilities During the Pandemic

Recognizing how this pandemic disproportionally affects communities of color, we have taken steps to meet our mission in a number of ways. In addition to sharing our blueprint in approaching virtual and distance learning, we have allocated resources for familial support, distributed hundreds of devices to sustain techquity amongst students, and provided over 100,000 meals throughout the South Brooklyn neighborhood to date. 

As we have navigated our return to school and broader COVID-19 recovery efforts, it is clearer than ever before that having all staff members fully vaccinated is an exceedingly important aspect of protecting the health and safety of our school community. We know that educators city-wide will continue to lead the movement for safe and healthy school communities, and we are excited to be a part of that! To adhere to New York City’s mandate, all Coney Island Prep staff members will be required to be fully vaccinated. If you are not yet vaccinated and looking to do so, we will be more than happy to provide resources to assist in that process. 

 

Benefits and Compensation

• Employees at Coney Island Prep are provided with salaries that are highly competitive, set through a lens of equity, and based on an individual’s skills and experiences relevant to the role. The starting salary range for this role is $77,000 – $85,000.
• As a regular full time employee of Coney Island Prep, you will be eligible for benefits that include medical, dental, vision, and life insurance as well as a 403(b) retirement benefit package with match and Paid Family Leave.
• Staff are provided with a MacBook Air and access to all the necessary technology and resources needed to succeed in their role.

 

Are you “All In?” The preferred start date for this position is September 2022. To apply, head to our Careers Page!

Coney Island Preparatory Public Charter School is an equal opportunity employer and does not discriminate on the basis of race, religion, color, age, sex, sexual orientation, marital or familial status, national origin, citizenship or disability. We want Coney Island Prep to be a place where students and staff of all backgrounds, experiences, and identities feel as though they feel valued and can excel.