Compliance & Student Services Manager

Overview

What is the Role?

You are a data and detail nerd, excited to make sure CIP is meeting all compliance deadlines and getting our student information just right. You love being a team-player – helping our operations team members use their trackers, joining their cohort meetings and volunteering to be on site during vision screenings – and you aren’t timid about holding them accountable to meeting deadlines. You are a problem-solver; when no one knows what the policy is, you’ll dive in and read all the documents until you find the answer. You love systems-building. If an expectation feels confusing or burdensome to our campus teams, you’ll rewrite the system to make it better.

What You’ll Be Asked To Do

• Ensure that the organization is in compliance with all regulations, including those determined by the following entities – the school’s charter authorizer (SUNY), New York City Department of Education, New York City, New York State, and federal government
• Manage staff towards compliance with all regulations including by creating and refining systems for data collection and entry, training staff, monitoring progress and holding staff accountable for completion
• Maintaining the yearlong calendar that synthesizes all compliance tasks and deadlines and communicating responsibilities to others 4-6 weeks in advance as appropriate
• Serve as the internal compliance expert and liaison to outside regulators and vendors
• Submit all data reporters required by the school’s authorizer, (SUNY), New York City Department of Education, New York City, New York State, and the federal government
• Complete GenEd per pupil billing and ensure completion of SpEd service provision billing
• Manage the charter renewal process at the end of each charter term
• Oversee the accurate and timely completion of all required reports, including but not limited to Civil Rights Data Collection, Annual Report, DOE Reporting Requirements, and  authorizer reporting requirements
• Send weekly communication to school Operations teams including key compliance and student support task and deadlines
• Edit and update official documents to reflect current policies and practices 
• Support schools in managing student services, including transportation services, and oversee and ensure completion of immunization and vision screening processes
• Managing the school’s food service including running the annual bid process, evaluating the vendor, overseeing ongoing food service, creating systems for timely submission of reimbursements, tracking vendor invoice and payments, training staff on use of system, monitoring adherence to meal service systems and holding staff accountable for completion
• Assist Senior Director of Data & Compliance on various ad hoc projects throughout the school year including support with COVID compliance as necessary
• Support coordination of logistics and preparation for school events and activities as needed
• Lead training and development of campus operations team members as it relates to this workstream
• Meet deadlines
• Work collaboratively as part of a team, and be comfortable managing laterally and upwards
• Be willing to take on any tasks necessary for the greater good
• Work efficiently, intensely and with a high attention to detail with varying degrees of independence
• Employ strong time and task management plus backward planning skills
• Plan and manage projects with multiple contributors

 What You’ll Need

• Passion for education and a dedication to Coney Island Prep’s mission 
• Steadfast belief that all scholars can achieve at the highest academic levels and deserve an opportunity to succeed in the college of their choice
• A professional demeanor and interpersonal skills to foster excellent relationships with families, scholars, vendors, and staff across lines of sameness and difference
• Self-reflective and open to frequent feedback, with the ambition and desire to grow and develop
• An entrepreneurial spirit, embracing the opportunity for creativity and hard work inherent in a growing organization
• A positive, solutions-oriented attitude and drive for excellence
• Bachelor’s degree
• Strong Microsoft Excel skills 
• Previous experience using a Student Information System (PowerSchool preferred)
• 3 years or more of relevant work in a fast-paced work environment (charter school or non-profit reporting and compliance experience preferred)
• Ability to manage time with competing priorities 
• Spanish, Cantonese, or Russian proficiency a plus

Who are you?

You’re all in.  You believe there is no more urgent task than to educate scholars from low-income backgrounds, so you are committed to the core. We work alongside a like minded team where our work is both inspiring and challenging, and we wouldn’t have it any other way.  You own your work and when you reach your goals, you reach higher.  You work incredibly hard, and are inspired by the urgency of what we do.  You aren’t afraid to ask for help, feedback, and support; you’re equally eager to give all of the above.  You’re driven by personal accountability, data, and results, and you’re not above doing whatever’s asked.  You make friends at work, smile through hectic days, and add a little levity along the way. You have the opportunity to work with scholars, and there’s always someone who’s got your back from coaching you through a challenging day to helping you grow professionally. And while the environment can be fast paced and ever-changing, you’ll have all of the technology and caffeine you need to get the job done.

Who are we?

Coney Island Prep is a college preparatory public charter school in Brooklyn, New York. Merging growth, performance, and commitment, the Coney Island Prep community takes its responsibility to prepare scholars for the college and career of their choice very seriously, but not ourselves. We balance our sense of ownership and responsibility with humility and levity and support each other every step of the way. Coney Island Prep currently serves over 1,000 scholars across its four schools, including:

• 290 scholars in kindergarten – second grade at the lower elementary school
• 290 scholars in third – fifth grade at the upper elementary school
• 320 scholars in sixth – eighth grades at the middle school
• 350 scholars in ninth-twelfth grade at the high school

Commitment to Diversity, Equity, and Inclusion

Coney Island Prep is committed to building a team that collectively reflects the various backgrounds, experiences, and identities of our scholars. We recognize and respond to different points of access, so that everyone maximizes their highest potential. We also recognize that because of institutionalized racism and systemic oppression, historically marginalized groups are at a disadvantage when it comes to most application and hiring processes. We want to ensure that all candidates, regardless of their identity, are able to demonstrate their qualifications and are not limited by a lack of opportunity or access. We are also committed to creating a space where everyone feels like all aspects of their identity are acknowledged, respected, and welcomed. We are intentional about creating an environment where people feel comfortable being their authentic selves at work by constantly examining our organization culture and challenging our traditions.

Our Response and Responsibilities During the Pandemic

Recognizing how this pandemic disproportionally affects communities of color, we have taken steps to meet our mission in a number of ways. In addition to sharing our blueprint in approaching virtual and distance learning, we have allocated resources for familial support, distributed hundreds of devices to sustain techquity amongst scholars, and provided over 100,000 meals throughout the South Brooklyn neighborhood to date. 

As we have navigated our return to school and broader COVID-19 recovery efforts, it is clearer than ever before that having all staff members fully vaccinated is an exceedingly important aspect of protecting the health and safety of our school community. We know that educators city-wide will continue to lead the movement for safe and healthy school communities, and we are excited to be a part of that! 

Coney Island Prep requires all staff to be vaccinated and receive one booster, as applicable. Those who have not yet been vaccinated may begin employment so long as they have received their first dose, and as required, are scheduled to receive the second dose within the appropriate timeline for the efficacy of the vaccine. A new employee may request a religious or medical exemption for review.