Overview
Federal Defenders of New York, Inc. (FDNY) has an opening for a full-time Financial/ HR administrator. FDNY is a nonprofit organization providing criminal defense services to indigent persons charged with federal crimes throughout New York City, Long Island, and several counties north of New York City. We have offices in Manhattan, Brooklyn, White Plains, and Central Islip. The position is one of three similar positions reporting to the Administrative Officer. The successful candidate will primarily work in the Manhattan office but occasional travel to the other offices is required.
We are not a government agency and our employees are not government employees. Our mission is straightforward: although we provide our services free of cost, our clients should receive the finest legal representation available at any price. We are committed to equal justice and fight vigorously for those accused of crimes. A large part of our caseload involves immigration-related offenses, drugs, fraud, bank robbery, firearms, and internet-related crimes.
For more information about our office, please visit our website at federaldefendersny.org.
The Financial Administrator is a professional position responsible for financial and budget management, payroll and internal controls.
Major Duties and Responsibilities
Under the direction of the Administrative Officer, the Financial/HR Administrator maintains and analyzes accounting records; provides documentation for expenditures and fund balances of the defender organization; prepares and reviews vouchers for payment, ensuring accuracy and appropriateness; maintains annual leave records of all employees and provides quarterly balance spreadsheets; acts as a liaison between the administration of experts and vendors; creates purchase orders and payment vouchers using Microsoft Excel and accounting software/systems; formulates budget requests; analyzes spending trends and requirements; reprograms funds; reviews and tests internal control procedures; prepares status of funds reports; analyzes open obligations and expenses; and assists with the general financial, procurement, and administrative management of the office. Responsible for all aspects of payroll, including leave accrual and time and attendance and HR duties.
Ideal Candidate
We are seeking a candidate with demonstrated knowledge of administrative methods and procedures, the ability to plan, organize and control work, and the ability to gain cooperation and coordinate the work of others.
The successful applicant will have training or experience in accounting and financial management, preferably in a legal or government setting; the ability to research, comprehend, and apply complex regulations or policy guidelines; attention to detail; experience using Microsoft Excel and commercial or web-based accounting systems (e.g. Quickbooks) to perform financial management and accounting duties; familiarity with Microsoft Office applications and Adobe Acrobat software; excellent oral and written communication skills; demonstrated problem solving and analytical skills; discretion, maturity, and professional presentation; and a history of completing assignments on time without errors
An active commitment to diversity, equity, and inclusion is expected. Spanish-language proficiency is desirable but not mandatory.
Minimum Qualifications
Minimum qualifications include: 1) experience in budget and financial management using accounting systems to formulate, execute, audit and report on organizational budgets, 2) a bachelor’s degree with at least 24 credit hours completed in accounting subjects with a B+ average or better.