Overview
The Grants Manager will be responsible for managing a growing portfolio of competitive research and governmental grants. They will work with the team to build a new line of funding and attracting new supporters.
Key Responsibilities:
- Execute and provide guidance and oversight of the administrative, fiscal, and regulatory management of multiple sources of funding, including federal restricted funds, non-federal restricted grants and contracts, and unrestricted philanthropic funds;
- Review, develop, and edit grant proposals and progress reports in accordance with hospital and HWZOA guidelines, as well as foundation or government agency guidelines.
- In close partnership with the Director, collaborate with hospital principal investigators (PIs), their research personnel, hospital administrators, and Hadassah’s Office in Israel (HOI) on ensuring timely, accurate and complete submission of grant materials. Prepare, complete, and collect required administrative and financial paperwork and necessary signatures for grant-related documents.
- Track Request for Proposals (RFPs) shared with PIs and HOI, including pipeline management documentation of meetings/decisions/next steps with R&D staff, foundations/government agencies, etc.
- Coordinate, review, draft/revise and submit all paperwork and budgets for progress reports and vendor contracts with outside PIs and institutional administrators. In partnership and consultation with HWZOA Finance and Legal departments, Institutional Giving, as well as HOI, as necessary.
- Schedule and track all institutional reporting requirements, including new grant proposal submissions, grant renewals, grant resubmissions, progress reports, final reports, no cost extensions requests, and other requirements to meet IG fundraising and grant compliance objectives.
- Clearly document all activity in HWZOA’s donor database, including awards data.
- Maintain moves management system for foundation relationships; create department progress reports from the database as needed.
- Liaise internally between HWZOA, HOI and HMO administrative staff, physician-researchers, as well as externally with programmatic and research staff at governmental agencies and private foundations;
- Source and create brief synopses of relevant new RFAs and FOAs, monitor federal and non-federal sponsor policy changes, notices and grant application revisions, accurately relaying and interpreting information to internal team.
- Source information to develop grant proposals and reports including photographs, descriptions, success stories and statistics.
- Perform other job-related duties as assigned.
Position Requirements
- Bachelor’s degree required; advanced degree preferred.
- 3-5 years’ experience in working in grants administration in a non-profit, academic medical environment, or community-based organization.
- Experience with and basic knowledge of healthcare, medical research, and human services is required.
- Strong project management and organizational skills, with exceptional attention to detail.
- Ability to think critically and apply analytical skills to problem solving.
- Must have ability to multi-task, prioritize, and function autonomously with minimal supervision and under pressure towards meeting multiple often competing deadlines.
- Ability to comfortably liaise with a variety of stakeholders across different entities within and outside the institution.
- Strong verbal and written communication skills, with ability to handle sensitive and confidential issues with appropriate discretion and diplomacy. Ability to translate scientific language into lay-friendly content for a variety of audiences is strongly preferred.
- Exercise sound judgment based on gathering and analyzing, factual and objective data.
- Strong initiative and ability to implement workflow process improvements and make recommendations. Customer service- and team-work oriented. Positive attitude and solid work ethic.
- Familiarity with fundraising software a plus.