Overview

HEAF is a comprehensive, nonprofit supplemental education and youth development organization that helps motivated students develop the intellectual curiosity, academic ability, social values, and personal resiliency they need to ensure success in school, career, and life. HEAF identifies students in middle school and supports them until they have successfully graduated from college through various after-school, Saturday, and summer educational and youth development programs.

JOB DESCRIPTION

Reporting to HEAF’s Chief Financial Officer (CFO), the Assistant Controller is a key member of the finance team and an active participant in supporting the financial operations of an educational non-profit. You will work closely with the Chief Financial Officer and assist in managing the company’s financial activities, including payroll, accounts payable, accounts receivable, and financial reporting, preparing and reviewing budgets, monitoring IT and office functions, and ensuring accuracy and compliance with accounting standards and regulations.

Duties and Responsibilities

  • Budgeting and Forecasting: Assist in developing annual budgets and long-term financial forecasts. Monitor actual financial performance against budgeted figures and provide analysis on variances.
  • Financial Analysis: Conduct in-depth financial analysis to support decision-making processes. Analyze financial data, identify trends, and provide insights to improve financial performance and efficiency.
  • Internal Controls: Establish and maintain effective internal controls to safeguard company assets and ensure compliance with financial policies and procedures. Identify weaknesses or gaps in controls and recommend improvements.
  • Month-End and Year-End Closing: Assist in the month-end and year-end closing processes, including journal entries, reconciliations, and financial statement preparation. Ensure timely and accurate reporting.
  • Audit and Compliance: Coordinate with internal and external auditors during financial audits. Provide necessary documentation and support to ensure compliance with regulatory requirements.
  • Team Management: Oversee and guide the finance manager and office manager. Assist in training and development activities.
  • Financial Systems: Utilize and maintain financial systems, software, and tools to streamline processes and enhance reporting capabilities. Stay updated on emerging technologies and recommend system enhancements.

·      IT Systems : Provide level-1 tech support and troubleshooting for equipment issues.

Serve as the primary liaison with the organization’s IT vendor, and manage other communications and safety systems such as office access and security, telephone, internet, and Wi-Fi.

  • Ad-Hoc Projects: Participate in special projects or initiatives, such as process improvements, system implementations, or acquisitions, as assigned by the CFO.
  • Compliance and Ethics: Adhere to ethical standards and promote a culture of compliance within the finance department. Stay updated on accounting principles and regulations to ensure accurate and compliant financial reporting.
  • Assists with day-to-day financial operations as needed, including accounting functions, reconciliations, variance reporting, cash flow forecasting, fund-level accounting, etc.
  • Maintains cash management activities for operating entities and funds, including the collection of outstanding pledges.

Qualifications:

6+ years of overall professional experience in a role that includes one or more of the following:

  • Degree in accounting, finance, or a related field.
  • Previous experience as an accountant, assistant controller, or similar role.
  • Professional certification such as CPA is preferred.
  • Excellent understanding of GAAP and relevant financial accounting regulations.
  • Strong computer skills and knowledge of accounting software programs.
  • Excellent verbal and written communication skills.
  • Highly organized and detail-oriented.
  • Excellent math and accounting skills.
  • Strong supervisory and management skills.
  • Extensive understanding of budgets and budget management

HEAF Vaccination Policy: 

We require all HEAF new hires to be vaccinated and boosted against COVID-19 before their start date.

Compensation: $75k Annually