Overview

Reports to: Controller

About us:

The Jacob Burns Film Center (JBFC) gathers audiences, students, and filmmakers to experience the joy of film, and to learn about the craft, ourselves, and each other.As a nonprofit cultural and educational institution located in Pleasantville, NY, the JBFC is dedicated to presenting the best of independent narrative, documentary, and world cinema, promoting visual literacy, and making film a vibrant part of the community. Learn more about the organization at burnsfilmcenter.org.

Position Objectives:

The Payroll and Accounts Payable Specialist provides support to the Controller, who is responsible for the overall accounting operations of the JBFC, including general ledger accounting, financial reporting, budgeting, and internal controls.

Essential Duties and Responsibilities:

  • Serves as primary paymaster for JBFC, using Paychex Flex and Paychex Time & Attendance. Oversees, enters, and maintains all data within payroll system including employee records, working closely with HR as needed. Works with supervisors overseeing part-time staff to ensure accuracy of attendance records, various statutory policies and PTO, and labor distributions within Paychex. Supports HR on submission of bi-weekly employee contribution/deduction reports as needed.
  • Supervises all aspects of Accounts Payable entering/paying bills within QuickBooks. Works with department heads to get approval on all invoices, execute online bill payments, and assists with coding invoices.
  • Works closely with Programming department on weekly box office receipts and acts as primary A/P liaison with film distributors.
  • Executes the physical day-to-day activities of the finance office, including posting ticket, membership, and contribution revenue into G/L from POS (Tessitura/Adyen), reconciling any differences from Tessitura, processes online bank deposits, and posts appropriate entries in G/L.
  • Works closely with Development team to assure proper backup is provided for contribution revenue as needed.
  • Acts as Program Administrator for American Express. Disseminates the monthly Amex statement to department heads, assists with coding, and posts to G/L.
  • Prepares reports and schedules for the annual audit as needed by the Controller.
  • Assists with month-end and year-end closes, including bank reconciliations, posting miscellaneous journal entries, petty cash, and annual filings (1099, insurance filings, property-tax filings, etc.).
  • Provides onsite support to the JBFC staff as needed.

Preferred Experience and Qualities:

  • Knowledge of QuickBooks, Enterprise 2024 Non-profit (preferable)
  • Knowledge of payroll systems, preferably Paychex
  • Knowledge of and 3+ years’ experience in computerized payroll systems required. Direct experience with Paychex a significant plus.
  • Working knowledge of accounting software. Direct experience with accounts payable and receivable using QuickBooks (non-profit preferable), a significant plus.
  • Some Non-Profit accounting experience, a plus.
  • Working knowledge of Tessitura operating system, a plus.
  • Ability to work as a team member and to work independently with initiative.
  • Strong organizational skills with excellent attention to detail required.
  • Excellent written and verbal communication skills.
  • Engaging interpersonal skills and a high level of discretion

Education: Bachelor’s Degree in Finance/Accounting (preferable) or Associate’s Degree in Accounting (or comparable experience)

Start Date: ASAP

The Payroll and Accounts Payable Specialist is an on-location position with some flexibility to work from home.

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