Overview
General Responsibilities:
Receptionist duties:
- Manages front desk answering telephone and doorbells, forwarding calls and taking messages;
- Provides information and assistance to Clients and vendors;
Administrative responsibilities:
- Composes own correspondence.
- Complete and tally menus and clients meal preference.
- Maintains databases, inputting clients on hold and not home in Sharepoint. Input new clients and clients on hold into the STARS database.
- Maintains and collects invoices document time and file for AVID input .
- Prepares and submits reports to JASA, DFTA and other funders as needed under direction of supervisor.
- Works closely with Contract Program Coordinator to see that program information being disseminated verbally and in written form is correct.
- Maintains office and maintenance supply inventory, preparing and submitting orders for supplies and equipment.
- Additional responsibilities as required.
Requirements:
- High School Graduate or equivalent.
- Minimum of 2 years secretarial or other clerical experience.
- Ability to type a minimum of 65 words per minute.
- Ability to handle confidential information with sensitivity and discretion.
- Ability to handle own correspondence and the ability to express himself/herself clearly and concisely via oral and written communication.
- Ability to complete assignments efficiently, set priorities, meet deadlines, work on several projects at once and deal with staff effectively.
- Proficiency in Microsoft Word, Excel and data based technology.
- Good grammar, spelling and arithmetic skills.
- Sensitivity for and understanding of the needs of the elderly.
JASA IS COMMITTED TO EQUAL OPPORTUNITY EMPLOYMENT.
SUBJECT TO REVIEW FOR PURPOSES OF THE ADAAA.