Overview

About Kings Against Violence Initiative (KAVI)

Kings Against Violence Initiative (KAVI) is a nonprofit, 501c3 organization that seeks to protect and improve the lives of young people in low-income and underserved communities by preventing and eliminating interpersonal violence through advocacy, peer leadership, community mobilization, and advancing social justice.  Using a multidisciplinary approach to violence prevention and youth development, we connect with youth at their schools, in community settings, and in hospitals –as part of an holistic effort to violence intervention that begins and ends with recognizing their humanity. Grounded in public health principles we center prevention, immediate intervention (in the hospital setting), and community building.

About KAVI’s Hospital Programs

KAVI operates a violence intervention program out of Kings County Hospital Center to support youth who are both perpetrators and victims of violence to access the tools they need to be safe, healthy, and thrive. Our program helps young people be better able to cope with their trauma, address and de-escalate conflict, and become active young leaders. 

Job Summary

The Office Manager should be able to ensure the smooth running of the office and help to improve day-to-day operation. Office Manager duties and responsibilities include organizing meetings, maintaining hard copy and digital filing systems, making office supplies arrangements, responding to  phone and email inquiries, and providing general administrative support to other staff members. The successful candidate should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

Essential Job Functions

  • Office Coordination
  • Oversee the functionality of all office logistics to ensure the productivity and safety of KAVI personnel 
  • Report on progress of office-related projects to program coordinator in order to improve office operations and procedures
  • Monitor office supplies and submit purchase order requests for stationery, materials, and equipment as necessary
  • Prepare office documents, including sign-up & sign-in sheets, and maintenance of program and office files
  • Promote effective and efficient use of community resources
  • Internal/external networking
  • Participate in community events as determined by the program coordinator
  • Other duties as assigned

Experience and Background

  • Strong verbal and written communication skills.
  • Highly developed ability for problem solving.
  • Knowledgeable in office management principles, procedures, and practices.
  • Demonstrates adaptability to perform a variety of duties, occasionally changing from one task to another of a different nature without loss of efficiency or composure.
  • Demonstrates competent computer skills, including use of Microsoft Office Suite.
  • Ability to present ideas effectively, in both oral and written form.
  • Ability to maintain confidentiality
  • Ability to maintain integrity and professional rapport towards hospital staff and other KAVI members

Education and Qualifications

Experience in office administration. A Bachelor’s degree is preferred. Must have a minimum of one year experience in office management. The successful candidate must have the physical ability to walk long distances and climb stairs. Having knowledge of or training in the anti-violence or Brooklyn landscape is preferred. Experience in workshop facilitation is a plus.

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