Assistant Director Events and Communications

Overview

Position summary

The Assistant Director Events and

Communication works in collaboration with the Advancement Team to plan,

implement, and evaluate NY Advancement events and communications with

prospects, donors, and the wider LAU community, to advance the university’s

strategic goals and priorities. The incumbent will support in the design and

implementation of the LAU events and communications strategy (stewardship

reports, videos, press releases, etc.) and will be responsible for ensuring

excellent project management and execution.

Principal Accountabilities

Collaborate with colleagues at LAU New York and the wider university

to devise and implement events and communications plan and calendar for the

external and internal community. Assist in planning and implementing

special events and attendance at external special events that meet the strategic

goals of NY Advancement Office and the University; conceptualize themes,

present ideas, assess feasibility, and make recommendations to ensure the

implementation of successful, targeted events. Provide logistical support at events, including event-sign in and working on pre-event collateral, such as name and table cards, brochures/programs, etc.

Create seating arrangements, floor plans, etc. for small and large events, and provide logistical support at events. 

Work with Advancement and stakeholders to develop event collateral that adheres to LAU’s brand guidelines and supports the department in its aims.

Manage an ongoing process of event evaluation, tracking outcomes and effectiveness and use these learnings to improve future plans.

Work closely with Strategic Com team in Lebanon to implement a

regular communications program, keeping donors and friends up to date with

news and activities happening at the university. Ensure that all events and

communications are tracked in the database.

Oversee budget and timeline for all events and communications

and work effectively with external suppliers and internal stakeholders.

Take the lead in working with procurement and legal teams on contracts and invoicing.

Produce stewardship reports to donor quarterly and annually.

Write follow-up letters to events and assist with donor stewardship.

Support other tasks as assigned by VP and AVP to ensure effective operations of the wider team.

Manage online presence to ensure all content is up to date.

Support team with drafting and editing proposals, preparing briefings and contact

reports.

Qualifications and Education Requirements

Bachelor degree required

EXPERIENCE REQUIREMENTS

Minimum of two years communication and event coordination (or equivalent) experience

NY experience a plus

Experience in higher education institutions highly regarded

Proficient in the use of social media

Required Skills

Exceptional time management, organizational and interpersonal skills with experience of

managing conflicting and evolving priorities

Strong project management skills, and excellent attention to detail

Excellent written and verbal English language skills. The ability to work in Arabic language is a

plus

Willingness to work evening and weekend events is required

Proficient in Microsoft Office (Word, Excel, PowerPoint), and graphic design.