Overview

 

 

Position: Senior Manager, Administrative & Workplace Operations 

Department: Campus Relations   

Role Overview:   

The Senior Manager, Administrative & Workplace Operations is a critical member of the Campus Relations (CR) team. Under the Director of Campus Relations’ supervision, this role centers on creating a productive and supportive workspace for employees across various workplace requirements, hours, shifts, working conditions, and needs. Their duties will include providing support to onsite, hybrid, and remote workers utilizing a range of environments from traditional office spaces to production support areas and coordinating with the People Team and IT to form an efficient and supportive onboarding process for new employees. 

 

What you’ll get to do here:  

  • Support daily operation of the mixed-use Samuel B. & David Rose Building, serving a variety of tenant spaces 24/7/365, including administrative offices, studios, performance spaces and active workspaces (conference rooms, etc.) 
  • Oversee functions related to administrative office management including management of mailroom operations, tracking inventory, ordering and distributing supplies, and communicating with vendors. 
  • Handle the day-to-day operations for work orders as they impact all LCPA owned and operated spaces.  
  • Manage all internal communications and, alongside the People Team, develop messaging that would be distributed to all LCPA employees. 
  • Work with Design and Construction Team and other teammates to ensure proper coordination for projects scheduled around performances, events, etc. and ensure work impacts are appropriately communicated. 
  • With our service provider, maintain medical boxes across LCPA office areas, certify all AED supplies are up to date, and outline all service cycles.  
  • Assist in the development of maintenance and inspection programs for operational equipment and schedules. 
  • Facilitate cost containment through RFP along with vendor management and procurement of MWBE vendors and suppliers.
  • Strategize and support the implementation of sustainable practices across campus. 
  • Other duties as assigned.  

You’ll be a fit if you bring:  

  • 3-5 years of supervisory experience in office/event management & facilities/operations 
  • Demonstrated strength as a manager and hands-on leader; prior experience supervising, coaching, and mentoring contract and unionized labor  
  • Excellent attention to detail  
  • Strong written, oral and presentation skills, and excellent mathematical, reasoning and problem-solving abilities  
  • Demonstrated leadership, responsiveness, and accountability as well as a service-oriented, hands-on approach to facilities management  
  • Proficient computer skills including Microsoft office suite, ADP Time and Attendance, FreshService or other work order systems 
  • Flexibility with work hours  
  • Valid Driver’s License