Overview

Basic Function and Scope of Responsibilities:

The Advancement Assistant position provides support to the advancement office in the form of: event execution, donor cultivation and stewardship, prospect research and identification.

Principal Responsibilities:

Specific functions include, but are not limited to: liaising directly with Board members, high-level donors and prospects by phone, email and at in-person events and concerts, drafting business-related donor and constituent communication, strengthening the managerial functions for a number of cultivation and fundraising events, supporting data-driven information systems, drafting grant applications, etc.

  • Draft donor correspondence – pledge agreements, invoices, acknowledgements, solicitation letters, cultivation materials, etc.
  • Assist in the coordination of fundraising and cultivation events, receptions, stewardship events, etc.
  • Pre- and post-event management – Gala, sponsor dinners, Swing for Kids Tournament, cultivation events in the donor lounge  
  • Maintain financial records and budget including expenses, donations and earned revenue for specific events and campaigns 
  • Assist with fundraising campaigns and initiatives
  • Continue to foster positive relationships between Tilles Center and its stakeholders
  • Utilize design and presentation platforms advancing aesthetics of written communication
  • Other duties as assigned

Training, Skills, Knowledge, Experience:

  • Development and/or special events experience a plus, but not required
  • Professionalism and diplomacy are a must as the position requires interacting with donors, VIPs, and special guests
  • Highly organized
  • Interpersonal communication skills — written and verbal
  • Excellent judgment and strong decision-making abilities
  • Solid follow-through skills from project initiation to completion
  • Self-starter with ability to multitask in a high-pressure environment
  • Experience with CRM software a plus
  • Available to work select evenings and weekends, as required
  • All works hours take place in-person at Tilles Center
  • Must be able to lift 20+ pounds

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