Overview

Job Summary: The Payroll Accountant is responsible for processing the payroll and independent contractor fees for approximately 200 full-time, part-time and seasonal employees. This position supports the entire organization, interacting regularly with all supervisors as well as all employees and independent contractors employed by the organization.

Essential Duties and Responsibilities:

  • In partnership with Insperity PEO, process bi-weekly payroll for approximately 200 employees (staff, dancers, production crew, teachers, and musicians).
  • Answer employee questions regarding paychecks and deductions.
  • Prepare bi-weekly fee payments for approx. 50 independent contractors (faculty, musicians, production crew) and maintain vendor records.
  • Verify payroll information (e.g. time sheets, contracts, overtime payments, direct deposits, wage attachments, etc.) for the purpose of ensuring accurate distribution of funds.
  • Post payroll entries to the general ledger and ensure accurate reconciliation of payroll accounts and payroll allocations.
  • Remit bi-weekly 403(b) retirement plan contributions to 3rd party platform.
  • Maintain accurate payroll records and files for each employee, including W4 forms, I9 forms and timesheets.
  • Verify Insperity PEO processing of quarterly and annual Federal 941 and NYS-45 tax fillings.
  • Prepare timely and accurate year-end W2s and 1099’s and other related reporting forms required by the IRS.
  • Stay current with payroll software updates and maintain system functionality.
  • Maintain confidentiality and provide superb customer service to address any payroll matters.
  • Maintain a wide variety of payroll information, files and records in paper and electronic formats for the purpose of providing an up-to-date reference and audit trail in compliance with Record Retention Standards
  • Participate in internal and external payroll audits to ensure compliance with regulations.
  • Perform other duties as assigned by management.

Education & Experience Requirements:

  • Bachelor’s degree in accounting or related field preferred or equivalent work experience.
  • 2+ years of payroll processing experience and/or accounting knowledge.
  • Payroll processing experience required, preferably for union and non-union employees as well as complex pay types, pay codes and pay structures.

Knowledge, Skill, and Ability Requirements:

  • Extensive knowledge of payroll functions including preparation, reconciliation, and internal controls.
  • Strong understanding of accounting principles, including debits and credits.
  • Exceptional organizational skills.
  • Strong attention to detail and excellent follow-through.
  • Proven ability to work with precision and accuracy.
  • Ability to handle multiple assignments and prioritize work accordingly.
  • Strong written and verbal communication skills.
  • Congenial and collaborative team player with a sense of humor and humility.
  • Resourceful, versatile, proactive problem-solver.
  • Ability to maintain a strict level of confidentiality, discretion, judgment, tact, and diplomacy in all matters.
  • Technologically savvy and familiar with computerized accounting and payroll software applications, experience using Blackbaud’s Financial Edge or Insperity Payroll a plus.
  • High proficiency in MS Office Suite especially Excel and Outlook
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