Overview
New York City Ballet is one of the foremost dance companies in the world, with a roster of spectacular dancers and an unparalleled repertory. Founded in 1948 by George Balanchine and Lincoln Kirstein, New York City Ballet quickly became world-renowned for its athletic and contemporary style. Widely acknowledged for its enduring contributions to dance, New York City Ballet is committed to promoting creative excellence and nurturing a new generation of dancers and choreographers. The School of American Ballet is the official training academy of the New York City Ballet.
Position Summary
The Associate, Patron Program reports to the Associate Director, Patron Program and provides support to the cultivation, solicitation, and stewardship of individual donors $2,500-$,19,999 through all channels of fundraising. This position is responsible for the preparation of materials for the Patron Program’s annual fundraising and stewardship efforts. The Associate manages Patron Program administration and events, and supports the Senior Director, Development and Development Department as needed.
Major Duties & Responsibilities:
Works with the Associate Director, Patron Program to:
- Manage day-to-day relationships and communications with Patrons; including drafting and sending solicitation and acknowledgement letters, and answering Patron inquiries.
- Coordinate Patron events; including developing invitation lists, designing and deploying digital invitations, managing RSVP lists, and maintaining relationships with event host(s) and vendors.
- Assist IT and Donor Records with database management needs for the Patron program.
Works with the Associate Manager, Individual Giving to:
- Develop and maintain Patron Program financial projections and expenses.
- Reconcile monthly and annual revenue and expense accounting for the Patron program.
- Create and manage internal Patron lists.
Manages patron program tasks to advance annual fundraising plan:
- Manages an integrated portfolio of Patrons and individual giving prospects, providing the highest level of customer service, in particular with ticketing and event needs.
- Works with Donor Records to receive and process all incoming Patron contributions.
- Administers and tracks Patron pledges and pledge payment schedules.
- Creates and manages annual and monthly pledge status reports and reminder notifications for Patrons.
- Generates, reviews, and edits Patron listings in printed and electronic materials.
Supports the Senior Director, Development as an administrative assistant and supports the wider Development team with departmental coordination
- Works with other Development areas to manage all donor listings in printed and electronic materials, including Playbill, performance programs, and NYCB’s website.
- Coordinates with Special Events to manage the Travelers Patron Lounge; including creating and managing daily access lists and staffing assignments during performance periods.
- Assists the Senior Director, Development with organizing and managing various revenue and expense budgets and calendar management.
- Reconciles monthly and annual revenue and expense accounting for the Development department.
- Provides support and completes additional projects as assigned.
Minimum Requirements
- Self-motivated, results oriented, and goal focused
- Bachelor’s Degree required
- Minimum 1-3 years’ experience in fundraising
- Experience working with Tessitura or related donor database preferred
- Committed to and enthusiastic about the mission, programs, and services of NYCB
- Ability to work between 10am – 6pm weekdays, participate in donor events, and attend performances, including frequent evenings and weekends.
- Occasional travel to off-site venues may be required
- Ability to manage multiple projects independently and meet deadlines with limited oversight
- Strong customer service skills required
- Persuasive communicator with demonstrated interpersonal skills and problem-solving ability
- Proficiency with standard business applications, such as MS Office
- Ability to work well in a team environment
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the minimum requirements of this position:
- Position regularly requires sitting and standing for long periods of time.
- Position occasionally requires lifting/carrying boxes and equipment for donor events.
Other Duties
Please note that this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
NOTE: New York City Ballet has a vaccine policy that requires all employees to provide proof of vaccination against COVID-19. A medical or religious exemption to this policy may be granted if a reasonable accommodation exists that will enable the employee to perform the essential functions of the job. Exemptions or reasonable accommodations are not guaranteed.
New York City Ballet is an equal opportunity employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, religion, age, national origin, sex, sexual orientation, gender identity or expression, marital status, citizenship status, disability, pregnancy, creed, genetic predisposition or carrier status, military status or veteran status, status as a victim of domestic violence, unemployment status, familial status, sexual violence or stalking victim status, caregiver status, arrest or conviction record to extent required by applicable law, credit history or any other characteristic protected by law.
Statement of Commitment to Diversity, Equity, and Inclusion
New York City Ballet, one of the foremost ballet companies in the world, pursues the highest levels of artistic excellence and innovation. Therefore, we seek to attract, retain, and cultivate the most talented dancers, musicians, designers, stage technicians, and arts administrators. To this end, we are deeply committed to creating and sustaining an organizational culture that values diversity, inclusion, and equity. We are inspired by our founders, George Balanchine and Lincoln Kirstein, who envisioned an authentically American expression of ballet with a company that reflects the rich cultural diversity of this nation. In pursuit of their vision, we are committed to educating, developing, and supporting an organization that embodies diversity in its many forms.