Executive Assistant to the Artistic and Managing Directors

Overview

About New York Theatre Workshop:

At New York Theatre Workshop, we work relentlessly to empower visionary theatre‐makers and bring their work to adventurous audiences through productions, artist workshops and education and community engagement programs. We’re proud to be a home base for many of the

most significant theatre‐makers of our time, nurturing groundbreaking writers

like Nathan Alan Davis and Celine Song alongside powerhouse playwrights like

Amy Herzog and Ayad Akhtar. From Rachel Chavkin and Lileana Blain‐Cruz to

Whitney White and Rubén Polendo, we empower inimitable auteur‐directors and

give invaluable support to tremendous talents in the earliest days of their

careers. We’ve maintained decades‐long relationships with legendary

theatre‐makers like Will Power, Ivo van Hove, Dael Orlandersmith, and Caryl

Churchill, who have shaped our very understanding of what theatre can be.

Since our founding in 1979, we’ve produced

over 150 fully‐realized productions including Jonathan Larson’s Rent;

Tony Kushner’s Homebody/Kabul; Doug Wright’s Quills; Claudia

Shear’s Dirty Blonde; Rick Elice’s Peter and the Starcatcher;

Glen Hansard, Markéta Irglová and Enda Walsh’s Once; and David Bowie and

Enda Walsh’s Lazarus. Enabling our artists to push boundaries generates

work like Nathan Alan Davis’s Nat Turner in Jerusalem, Anaïs Michell’s Hadestown,

Mfoniso Udofia’s Ufot Family Cycle, Heidi Schreck’s What the

Constitution Means to Me, Jeremy O. Harris’s Slave Play, Kristina

Wong’s Kristina Wong, Sweatshop Overlord and Moisés Kaufman and Amanda

Gronich’s Here There Are Blueberries. NYTW productions have received a

Pulitzer Prize, 25 Tony Awards, 2 Grammy Awards and numerous Obie, Drama Desk

and Lucille Lortel Awards. 

But that’s not what we’re proudest of. We take

the greatest satisfaction from the community we’ve built, and the

perspective‐shifting experiences we’ve delivered along the way. We think that

theatre can bring people together, change the conversation, and have a profound

impact. We feel fortunate to get to support it. If that sounds like something

you’re interested in, we’d love to meet you.

About the Team:

The Artistic Director and Managing Director are the leaders of NYTW. They manage all of NYTW’s departments and oversee a wide range of artistic and administrative projects and initiatives.

They are simultaneously responsible for the day-to-day realities of running an

Off-Broadway theatre company and keeping a forward-looking eye on the big

picture. The Executive Assistant works closely with the Artistic Director, Managing

Director, and Chief of Staff to accomplish these objectives and to streamline

communications between the Executive department and vital NYTW constituencies

including the staff, Board of Trustees, supporters, artists and other members

of the theatre community.

About the Position:

·        Coordinates the schedules for the Artistic Director and Managing

Director, including purchasing tickets, booking reservations, and collaborating

with external and internal stakeholders and community members on planning

meetings.

·        Manages travel, phone lines, contacts, meeting preparation and

correspondence for the Artistic Director and the Managing Director. Reconciles

both credit card statements.

·        Tracks and executes action items and supports projects and

long-term departmental and organization-wide planning on behalf of the Artistic

Director and Managing Director and in collaboration with the Chief of Staff.

·        Assists Chief of Staff, Managing Director, and Development team

members in coordinating quarterly Board of Trustees’ meetings and Board

Committee Meetings including scheduling, preparing meeting materials, agendas,

and meeting minutes.

·        Collaborates with Development Department on special events,

grant review processes, and tracking and initiating of the Artistic and

Managing Directors’ donor, prospect, Board, artist and constituent

relationships.

·        Supports Chief of Staff in setting up, organizing agendas,

preparation, and scheduling for monthly all staff meetings and any staff events

or trainings. Takes notes at Senior Leadership Team meetings and All Staff

Meetings.

·        Supports the Artistic Director and Managing Director on-site at

NYTW whenever the leaders are in the office.

About You:

·        You are committed to an equitable and inclusive

community.

·        You have a passion for theatre and a desire to build meaningful

connections between adventurous theatregoers and visionary artists.

·        You are committed to open and honest communication while also

using tact and discretion.

·        You have the ability to maintain confidentiality.

·        You build strong, collaborative relationships with artists, staff,

Board members, and donors alike.

·        You are organized, proactive, and a problem solver.

·        You are detail-oriented and take pride in creating and

participating in efficient processes and systems.

·        You have the ability to prioritize thoughtfully and exercise perceptive judgment in

decision-making.

·        You have strong written and verbal communication skills.

·        You are interested in the management of not-for-profit cultural institutions.

·        You enjoy a collaborative, team-focused working environment.

Bonus:

·        You have prior office, scheduling, stage management, or assisting

experience.

·        You have a working knowledge of the New York theatre world.

This is a full-time position, eligible for over-time. The salary

is $47,500. Benefits include employer-paid medical, dental, life insurance, and

paid time off. NYTW has several affinity spaces and a Core Team of staff

members across the organization committed to moving specific initiatives

forward in our focus on Equity, Diversity, and Inclusion.

We know there are great candidates that may not have all of

the qualifications listed above but possess intuitive knowledge or other fully

transferable skills. So don’t hesitate to apply and tell us about yourself if

that’s you.

Please note that NYTW is in a hybrid work environment. However, this position, in support of Executive

Leadership, will require onsite, in-person activity Monday through Thursdays

with the ability to work from home most Fridays, so the applicant should intend

to reside in the greater NYC area.

To apply, please use the following hyperlink and

fill out the required fields on the job application: https://www.nytw.org/about/work-nytw/

NYTW provides equal employment opportunities to all employees

and applicants for employment without regard to race, color, creed, ancestry,

national origin, citizenship, sex or gender (including pregnancy, childbirth,

and pregnancy-related conditions), gender identity or expression (including

transgender status), sexual orientation, marital status, religion, age,

disability,  genetic information,  service in the military, or any other

characteristic protected by applicable federal, state, or local laws and

ordinances. Equal employment opportunity applies to all terms and conditions of

employment, including hiring, placement, promotion, termination, layoff,

recall, transfer, leave of absence, compensation, and training.