Office Administrator

Overview

Pure Earth is seeking to fill an entry-level position in a fast-growing international environmental non-profit. This position provides support to all departments in the New York global headquarters, as well as interfacing with global offices, providing an opportunity to learn about the operations of a global advocacy organization. The position is full-time, on-site, with benefits. Once well-established, a partial remote arrangement may be negotiated.

The ideal candidate will be a tech-savvy individual with exceptional organizational skills and the ability to execute a variety of office and program support tasks with minimal supervision. This person will be capable of working with a high degree of attention to detail at a fast pace and has the ability to easily shift with changing priorities.

This position reports to the International Operations Officer.

Responsibilities:

HQ Office management

• Perform receptionist duties, interface with building management, manage building service and maintenance requests Open, process and route incoming mail, packages and email queries Resolve office-related technology malfunctions and respond to team requests or issues Ensure timely guest access to building via technology platforms. Order office supplies, maintain labeling and inventory systems, manage inventory of all tech and security assets, monitor levels, avoid shortages. Provide basic network administration support and troubleshooting; interface with tech support off-site service to manage timely resolution of issues. Maintain conference room AV technology. Support onboarding of new staff; process new hire staff IDs, order business cards, etc… Manage on-site meeting logistics, tech-support, catering. Communicate with multiple departments to ensure accuracy and efficiency of event management. Support other departments with expense reports as needed.

Executive support to President

• Calendar management and meeting organization. Book travel and process travel expenses. Assist with executive access to technology platforms. Provide additional support as requested.

Fundraising and development support

• Create and update donor files ensuring accuracy and validity of information. Process incoming donations from the postal service, interface with development and finance departments. Assist with maintenance of Salesforce database and record management procedures. Support the development team in production of all donor engagement and fundraising events. Coordinate quarterly Board of Directors meetings, take accurate minutes, publish in a timely manner.

Required Skills and Abilities

• 1-2 years of office experience preferred. 
• Bachelor’s degree required. 
• Takes initiative to solve problems independently, as well as collaboratively with colleagues when required. 
• Experience with Salesforce and/or similar databases preferred. 
• Basic network and office equipment troubleshooting ability, and persistent problem resolution skills. 
• Excellent organizational and time management skills. 
• Excellent written and verbal communication skills. 
• Proficiency in MS Office Suite tools, Google Suite tools, Adobe Creative Suite, Apple platforms, Asana, and Dropbox.