Special Events Manager

Overview

Reports To: Director of Special Events

Classification: Full-time | Exempt

Salary & Benefits: $65,000 to $75,000. The Center offers a competitive benefits package that includes medical, dental, vision, 401k with employer contribution, voluntary life, short-term, and long-term disability insurance, paid parental, family care, and gender-affirming healthcare leave. We also offer a generous paid time off policy.

Schedule: Generally Monday through Friday. Work week and hours fluctuate based on events schedule and will include evenings and weekends on a regular basis; the typical schedule will be 10:00 a.m. to 6:00 p.m.; flexibility required.

Summary: The Special Events Manager is responsible for the production, management, and execution of a portfolio of select special events that comprise The Center’s overall fundraising program. The Special Events Manager will serve as the supportive liaison for co-chairs, host committee and honorees. They will also serve as the link between The Center and any outside contracted producer(s) and vendors, as well as assist with recruitment, training and managing individual volunteers and staff for event roles, and chair related volunteer committees.

Essential Duties and Responsibilities:

• Provide strategy and project management for all special fundraising and cultivation events for The Center in tandem with the Director of Special Events (including all in-house managed and outsourced events).
• Lead the execution of several events that take place over the course of the year, including but not limited to Cycle for the Cause, The Center’s 3-day bike peer-to-peer fundraising ride from Boston to New York; Center Dinner, Women’s Event, Fashion Centered, Garden Party and others, in collaboration with the Director of Special Events and an additional Special Events Manager.
• Support the membership/renewal process for the Young Leaders program as their primary liaison, as well as coordinate monthly meetings and produce the events and programs for the Young Leaders with a focus on inclusivity and engagement with The Center’s work.
• Manage all event-related budgets, expense reporting and tracking, vendor contracts, and digital organization of all event materials
• Integrate Center values in all events and ensure that Center events are a part of the overall donor cultivation and stewardship strategy.
• Increase fundraising via revenue-generating aspects of event production, including marketing strategies and email campaigns, ticket sales, auctions, raffles, etc.
• Supervise outside event producers (when utilized) and ensure their work meets the needs and standards of The Center’s fundraising plans within budget and in accordance with the Center’s values.
• Create and monitor all event-related timelines and deliverables cross-departmentally so that all deadlines are met.
• Manage and mentor event committees, volunteer leaders, and individual event volunteers. Provide timely updates and information to support their efforts on behalf of The Center.
• Provide regular revenue and expense reports to key staff and leadership.
• Ensure, in collaboration with the communications department, the production of all written and printed event-related collateral materials, including invitations, advertisements, web-based media, and all other internal and external materials related to Special Events.
• Develop and present all event-related budgets (in collaboration with outside producers, if applicable) to the Director of Special Events and Chief Development Officer.
• Organize, inventory and maintain all events-related supplies and materials.
• Perform other duties as assigned.

Position Requirements:

• Bachelor’s degree preferred or equivalent professional and educational experience.
• Possess a minimum of three (3) to five (5) years of experience working in fast-paced fundraising, development, and/or special events environment.
• Adept at balancing creativity with fundraising goals and fiscal demands.
• Ability to create, manage and execute innovative fundraising strategies, especially those that involve peer-to-peer events and corporate activations.
• Demonstrated experience in vendor and budget management.
• Strong computer proficiency with Word and Excel, including merges and formulas.
• Familiarity with fundraising database management; experience with Salesforce a plus.
• Familiarity with desktop publishing and design skills (Photoshop, PageMaker) a plus.
• Ability to work on multiple projects at one time and to set and stick to priorities.
• Ability to work independently and as part of a team.
• Exceptional organizational skills and attention to details.
• Excellent interpersonal skills; ability to interact with a wide range of stakeholders, including staff, board, and volunteers.
• High level of initiative, dependability, flexibility and a sense of humor.
• Excellent written and oral communication skills; comfort with public speaking.
• Knowledge, understanding and experience working with LGBTQ+, TGNC, POC, and Immigrant populations, including knowledge of the spectrum of gender identity, transgender issues, immigration, and POC issues.
• Understanding of, and commitment to, undoing structural and institutional racism and bias and the spectrum of gender identity and bias. Thoughtful and articulate analysis of the above, and consideration of the impacts and outcomes in decision-making processes and on underserved and historically oppressed communities as it relates to The Center’s work.
• A strong commitment to the mission of The Lesbian, Gay, Bisexual and Transgender Community Center.

COVID-19 Vaccination Requirement:

The Center is subject to the Department of Health and Mental Hygiene’s Commissioner’s Order requiring COVID-19 Vaccination for Staff in Residential and Congregate Settings from New York City’s Department of Health and Mental Hygiene. The Center is required to comply with this order because we have a number of contracts with New York City.

All current and new staff must either provide a one-time verification that they are fully vaccinated with either a single-dose of an FDA- or WHO-approved one-dose COVID-19 vaccine or the second dose of an FDA- or WHO-approved two-dose vaccine.

The Center’s Commitment to Equity & Inclusivity:

The Center was born of community activism in response to the AIDS epidemic, ensuring a place for LGBTQ people to access information, care, and support that they were not receiving elsewhere. We opened in 1983 to help people who had doors constantly closed in their faces, ostracized by family, friends, and shunned by the general society. Since that time, we have continually provided a wide array of services and programs to serve our community, with an intentional focus on providing support to those who are most vulnerable. We have always taken great care to be a space that responds to community needs; engaging in diversity, equity and inclusion work is another outgrowth of those ongoing efforts. We recognize that in order to help LGBTQ individuals and our diverse community achieve parity in health, justice, opportunity and success outcomes, our organization must hold a strong foundation and competency in, as well as invest organizational focus on, equity and inclusion frameworks, practices and policies. This is also true in our hiring and retention of staff.

The Center is an Equal Opportunity Employer.