Overview
Job description
Summary:
The successful candidate will provide support and assistance to the Executive Director of Finance. This position is designed for an experienced Administrative Assistant with strong communication and organizational skills. The Administrative Assistant will assist the Executive Director of Finance in many tasks related to payroll, budgeting, and the overall job responsibilities of the Fiscal department.
Responsibilities:
• Act as the Executive Director’s aide, anticipating needs for maximum efficiency and impact with all communications, tasks, meetings & special projects for the Fiscal department.
• Schedule appointments and proactively manage outlook calendar; Review and respond to emails, calendar events, coordinate meetings, organize responsibilities, ensuring the Executive Director follows up as necessary; set up conference calls and coordinate meeting arrangements; greet visitors.
• Demonstrate professionalism and courtesy in representing the Executive Director through interaction with top level executives, business partners, consultants, and co-workers.
• Work closely and effectively with the Executive Director to keep he/she well informed of upcoming commitments and responsibilities, following up appropriately.
• Handle multiple priorities and deadlines with exemplary follow through and confidentiality.
• Create presentation materials for board meetings, including graphs, flow charts, and PowerPoint presentations.
• Manage incoming telephone calls, electronic and paper mail, taking initiative to manage inquiries from inception to completion; provide information, follow through and author correspondence for review, and/or direct inquiries to proper team members.
• Perform a variety of administrative functions: prepare correspondence, analysis, reports, memos and presentations; maintain existing and create new files; send faxes, letters, and emails on behalf of the Executive Director.
• Occasionally attend meetings and take minutes. • Perform other departmental duties and participate in projects as assigned.
Professional & Personal Qualifications:
• BA/BS or equivalent in Administration, Finance, Human Relations, and/or Management with a minimum of 1-year experience working as an Administrative Assistant on the executive level experience or/
• AA/AS or equivalent in Administration, Finance, Human Relations, and/or Management with a minimum of 3-years working as an Administrative Assistant on the executive level experience
• Extensive knowledge of Microsoft Office, PowerPoint, Excel, Outlook
• Knowledge in accounting and/or finance a plus • Commitment to the mission of the NAICA, Inc.
• Proven ability to work collaboratively with diverse groups
• Proven ability to handle multiple tasks effectively under pressure
• Strong organizational skills, detail-oriented, and efficient
• Maturity, integrity, and sound judgment • Ability to meet deadlines
Job Type: Full-time
Pay: $14.00 – $32.00 per hour