Overview

General Description

The essential function of the Site Coordinator will be to provide ongoing coordination, support, documentation, and logistics management for programs and events under the ESD/SVP and 21st CCLC grants at a high school in Brooklyn for the 2023-24 school year. She/He will be responsible for program planning and implementation, recruitment of students, coordination with the school-day teachers, program instructors, transportation, and parents, and collecting and inputting data as needed. This position works independently, in regular communication with the Program Director and Vision Ed Inc Executive Director.

Primary Duties

The following list represents the essential tasks performed by the Site Coordinator. These essential functions should not be construed as a comprehensive list of duties, as additional tasks may arise or be required periodically:

  • Preparation for the start of all programs, including:
  • Logistics: Securing space (including submitting requests for use to the DOE), materials, and supplies for each program and coordinating times and materials with school and program staff.
  • Recruitment and intake: Promotion of programs to students and parents, distribution and collection of enrollment forms, input of required student and program data into state-mandated databases (Youthservices.net and EZ Reports)
  • Generating sign-in sheets for each program session, and collecting them each day
  • Entering all student attendance into Youthservices.net
  • Developing and maintaining a system for check-in and dismissal of student participants for each program.
  • Coordinating throughout the school year with school administration and staff, vendor staff, and Program Director for special events.
  • Maintaining state-required binders of logistical, scheduling, safety, program, and site information.
  • Requesting, retrieving, and distributing snacks for after school programs through the proper DOE channels and keeping/submitting records to this end
  • Attending quarterly meetings to maintain communication regarding the ESD/SVP grant.
  • Communicate with and receive program evaluators for 2-3 site visits per year.
  • Ongoing support for programs, staff, and vendors under the ESD/SVP and 21st CCLC grants at the High School for Civil Rights, and ongoing communication with Program Director.

Qualifications

Education

  • 1-2 years experience in an educational organization or an organization serving the NYC’s Department of Education with a Bachelor’s or Master’s degree.
  • 3-5 years of experience without a Bachelor’s or Master’s degree.

Organizational Skills:

  • Outstanding project, planning and time management skills, including prioritization and multitasking.
  • Able to think fast and come up with solutions within the context of a school environment.
  • Highly responsive, timely and accurate in providing internal and external clients pertinent information.
  • Ability to produce effective results under occasional time constraints
  • Excellent influencing, cooperation and negotiation skills and the ability to use those capabilities appropriately with diverse stakeholders.
  • Outstanding track record of success in balancing competing priorities.
  • Highly professional with a positive attitude and a good sense of humor.

Administrative Skills

  • Outstanding written and oral communications skills.
  • Fluency in Spanish and English a plus.
  • Technology savvy and excellent in Microsoft Office, Google Suite (plus if you have experience with EZ Reports and / or Cityspan or similar data entry programs.)
  • This will be a part-time position, requiring between 20-30 hours per week (primarily during after school hours) including some Saturdays when weekend programs are in session.