Overview
The Finance and Compliance Associate will work directly for CLASI and will not be an employee of Working Families.
About CLASI
Community Labor Administrative Services, Inc. is a non-stock not-for profit company offering a range of administrative services to a wide portfolio of clients in both the Non-Profit Sector and the world of American Progressive Politics.
Job Scope:
Community Labor Administrative Services, Inc. (CLASI) is looking to hire a qualified Finance and Compliance Associate with accounting experience to support our finance department’s day-to-day operations. The Finance and Compliance Associate is (1) Bookkeeping, and tracking/invoicing for accounts receivable, and accounts payable. (2) Managing and recording information for vendors, contractors, and assisting in 1099’s and 1096’s. (3) depositing checks at 77 Sands street semi-weekly. (4) Assisting with and compiling/filing compliance reports for state, local and federal entities, following schedules set by the reporting agencies (5) Regular reconciliation of AR/AP and compliance reports with General Ledger (6.) Assisting the Finance and Compliance manager and CLASI department with additional tasks as needed.
Essential Duties and Responsibilities
- Basic Compliance Job Functions:
- Compile information from GL and POL Tracker to assist with and to file
- States that do not need regular reports (states that we don’t always work in)
- States that do not have a lot of activity (PA, WI, WA)
- Dire reports (except FEC)
- Amending previously filed reports (BOE NYS-IE, PA)
- Make corrections to reports as needed (except FEC)
- Other reports on an as needed basis including 24. 48, 72 hour reports.
- Finance Job Functions:
- Bookkeeping for all state 527s
- Tracking A/R for all state 527s
- Entering and following up on A/P
- Enter and save contracts / W9 information
- Creation of 1099s and 1096
- Check deposits
- Other finance functions to assist with the Finance and Compliance Manager or the CLASI team.
Skills and Qualifications
- Accounting degree or 3+ years working for political parties/organization with some knowledge of reporting and/or accounting
- Thorough understanding or ability to learn double-entry bookkeeping concepts; (willingness to learn and other skills that can translate into ability to learn)
- Knowledge of Fund EZ accounting software a plus, ability to learn new software
- Detail oriented, organized, possessing the ability to meet tight deadlines
- Demonstrates knowledge of multi-entity set up within non-profit framework;
- In-Depth experience using Microsoft Excel and/or Google Drive;
- Ability to communicate financial information;
- Good attitude and team player.
- Integrity.