Overview

Salary: $18.04 – $25.00 P/H

The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.

The McBurney YMCA is seeking a Business Office Coordinator who under the supervision of Business Manager, the Business Office HR Coordinator will provide daily Human Resources, Payroll, and some areas of Financial Business support to the McBurney and Chinatown branches. The Coordinator must spend a minimum of two days a week at each branch.

Key Responsibilities:  

HUMAN RESOURCES

Responsible for the processing of employment and volunteer documents in a timely manner – includes, but not limited to:  

  • Entry of employee and/or volunteer screening into applicable system 
  • Conducts new hire orientations/paperwork review with new or rehired staff (ie. Benefit powerpoint, paperwork, etc)
  • Generates and maintains supply of New Hire Packets, Status Change forms, etc.
  • Data entry into CONNECT HR is timely and accurate
  • Ensures maintenance and accuracy filing of all employee and volunteer files 
  • Assists in ensuring of branch compliance with HR required trainings of branch staff (Praesidium, Preventing Sexual harassment, Cybersecurity, etc – trainings tracking and communication with supervisors). 
  • Runs and distributes HR and payroll reports to supervisors.

Will assist supervisor to ensure appropriate staff/agencies are notified within the required timeframe regarding the following but not limited to:

  • Handles leave requests including FMLA, disability, paid family leave, personal leave, etc.  
  • Helps coordinate medical plan changes, providing staff with benefit summaries and information
  • Provides overview of health insurance, retirement, direct deposit, etc.
  • Provides vacation, sick and personal benefits upon request 
  • Handles employment verification requests
  • Timely response to unemployment claims 
  • Timely entry of workers comp claims 

PAYROLL

  • Assists with audit and reconciliation of payroll (OT, PTO usage by the branch staff, miss-punches, other). Initial time clocks troubleshooting, reporting issues to business manager.
  • Assists business manager (in the absence of membership staff) with membership transactions (refunds, credits, branch transfers, AP refunds).

FINANCIAL RESPONSIBILITY

  • Assists in preparing branches daily deposits, bank and credit card reconciliation and reporting.
  • Assists in processing of accounts payable vouchers, invoices, sub-ledger change requests, reconciling with Accounts Payable system and updating AP & PO tracking reports. Run open PO and IOH reports to notify branch staff.
  • Assists in handling petty cash flow, audit receipts and prepare account payable reimbursement voucher.
  • Assists in audit of purchasing cards receipts, in collecting of purchasing card documents and submitting to AO.
  • Assists in distribution of financial reports to all branch department heads.
  • Helps to maintain and update business office records for branches, including vendors files and business office archives in accordance with the File Retention guidelines.
  • Assists in government contracts record keeping and personnel expenses correct posting and tracking.
  • Generate various reports – to assist in GL, Financials, payroll review and forecasting, distribute reports to directors.
  • Assist in Connect data entries – labor schedules, labor distribution adjustments, budgets and budget modifications (ADIs) for multiple government projects. Complete applicable sub-ledger forms and LDA forms for management approval and submitting to AO.
  • Serve as a backup for entering Incident Reports into the system and filing.

OTHER RESPONSIBILITIES

  • Act as back-up for branch Administrative Assistant (ie order supplies, distributing mail, etc)
  • Assist Admin Assistant with maintaining office equipment and computers; order and manage equipment supplies. Help create and submit HelpDesk tickets
  • Other activities and duties as needed that address the ongoing health and well-being of our staff and members
  • Maintain sanitary habits in accordance with CDC guidelines

Desired Skills & Experience:

  • Bachelor’s degree or equivalent experience.
  • Minimum of one (1) to two (2) years’ experience in Bookkeeping and/or administrative assistance.
  • Knowledge of Human Resources preferred.
  • Knowledge of HRIS a plus.
  • Detail-oriented and ability to manage multiple projects simultaneously. 
  • Must be able to handle high volume of work.
  • Excellent customer service and communication skills.

We offer an exciting and innovative work environment with a culture committed to serving all members of our community. As a leading not-for-profit, community service organization, our Association relies heavily on fundraising to support the wide range of programs we proudly provide the communities we serve. Our expectation is that all staff promotes participation of their branch fundraising efforts in some capacity.

How to Apply:

If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.

If you are a current YMCA employee, please submit your application through the Internal Career Site in Cornerstone. 

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** New Requirement**

All potential YMCA of Greater New York employees are required to show proof of COVID-19 vaccination. Please use the “Additional Attachment” section on the online application to upload your proof of COVID-19 vaccination.

EQUAL OPPORTUNITY EMPLOYER ♦ DRUGFREE WORKPLACE

Auxiliary aids and services are available upon request to individuals with disabilities

YMCA OF GREATER NEW YORK | Where there’s a Y, there’s a way.

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